Privacy Policy
Last Updated: August 01, 2025
This Privacy Policy describes our policies and procedures on the collection, use, and disclosure of your information when you use the services of Murnane Casting. It also explains your privacy rights, your options for controlling your information, and how New York State and New York City laws—along with applicable federal regulations—protect you.
This policy applies to all users of our services, including performers, agents, producers, directors, theater companies, and other industry professionals.
We use your personal data to provide and improve our services, including but not limited to: casting calls, audition scheduling, talent database management, communications with production companies, and promotion of theatrical projects.
By using our services, you consent to the collection and use of information in accordance with this Privacy Policy. This policy is crafted to align with relevant privacy and consumer protection regulations, including the New York Stop Hacks and Improve Electronic Data Security (SHIELD) Act, applicable provisions of the New York Civil Rights Law, and best practices in the entertainment industry for handling sensitive performer data.
Interpretation and Definitions
The words in which the initial letter is capitalized have specific meanings defined in this section. These definitions apply regardless of whether they appear in singular or plural form.
For the purposes of this Privacy Policy:
Account means a unique account created for you to access our services or parts of our services, such as talent submission portals, digital audition platforms, or project-specific communication hubs.
Affiliate means an entity that controls, is controlled by, or is under common control with Murnane Casting, where “control” means ownership of 50% or more of shares, equity interest, or other voting securities.
Casting Materials means all media and documents you submit to us for casting purposes, including headshots, résumés, self-tapes, demo reels, portfolios, photographs, and any other materials relevant to your artistic profile.
Company refers to Murnane Casting, located at 28 W 36th Street, 10th floor, New York, NY 10018.
Cookies are small files placed on your device that store information about your browsing activity and preferences.
Country refers to the United States, with primary legal jurisdiction in New York State.
Device means any device capable of accessing our services, including computers, mobile phones, tablets, and similar technology.
Personal Data is any information that relates to an identified or identifiable individual, including professional information used for casting decisions.
Service refers to the website, online submission platforms, email communications, and any other digital or offline services provided by Murnane Casting.
Service Provider means any third party engaged by Murnane Casting to process data on our behalf, including hosting providers, cloud storage vendors, scheduling services, and video conferencing tools used for remote auditions.
Usage Data refers to information collected automatically through your interaction with our services.
You means the individual accessing or using the service, whether as a performer, industry professional, or representative of a production company.
Collecting and Using Your Personal Data
Types of Data Collected
Personal Data
When you engage with Murnane Casting, we may collect personally identifiable information that can be used to contact or identify you. This may include:
Full legal name and stage name (if applicable)
Email address
Phone number(s)
Physical mailing address
Date of birth (when legally required for age-specific casting or compliance with child performer labor laws)
Union affiliations (e.g., Actors’ Equity Association, SAG-AFTRA)
Agent or manager contact information
Professional résumé and biography
Photographs, headshots, video reels, or audio recordings
Self-tape submissions and live audition recordings
Availability for rehearsals, performances, and callbacks
Any voluntary demographic information you choose to provide for casting purposes, in compliance with anti-discrimination laws
Usage Data
Usage Data is collected automatically during your use of our services and may include:
Internet Protocol (IP) address of your device
Browser type and version
Pages visited within our services and the duration of visits
Time and date of your access
Referring website or link that led you to our services
Type of device and operating system
Geolocation data, where permitted by law
Unique device identifiers and diagnostic data
If you access our services through a mobile device, we may collect additional details, such as device type, mobile operating system, mobile browser type, and network information.
Special Considerations for Theatre and Casting Industry Data
Because audition materials inherently reveal physical characteristics, voice qualities, and other personal attributes, Murnane Casting handles such data with heightened care. We process this information solely for legitimate casting purposes, in compliance with applicable employment, civil rights, and anti-discrimination statutes.
Tracking Technologies and Cookies
We use cookies and similar tracking technologies—such as web beacons, tags, and scripts—to improve and analyze our services, maintain session security, and tailor your experience. These tools may be:
Session Cookies (deleted when you close your browser)
Persistent Cookies (stored on your device until they expire or are deleted)
Web Beacons (small graphics embedded in emails or web pages to track engagement)
Purposes include:
Authenticating users and preventing fraud
Remembering preferences for audition notifications and search filters
Analyzing submission and audition traffic patterns
Measuring the effectiveness of our communications and campaigns
For details on managing cookies, see the Cookies section of this policy.
Use of Your Personal Data
We may use your personal data for:
Providing and maintaining casting services
Managing your account and submission history
Scheduling auditions, callbacks, and meetings
Facilitating communication between you and production clients
Compliance with contractual obligations, union requirements, and labor laws
Providing updates, casting alerts, and project announcements (if you opt in)
Internal analysis to improve casting processes, website functionality, and security measures
Protecting against unauthorized use of our systems and enforcing policies
We will not sell your data. We share only as described below, under strict confidentiality obligations.
Sharing Your Personal Data
We may share your personal data:
With production clients for legitimate casting purposes
With authorized service providers for secure data storage, audition hosting, or scheduling
With affiliates and partners that are contractually bound to maintain data confidentiality
As required by New York State or federal law, including lawful requests by courts or government agencies
With your explicit consent for promotional or portfolio purposes
Retention of Your Personal Data
We retain your data as follows:
Audition submissions: retained for the duration of the casting project plus up to three years, unless you request deletion sooner
Contracted talent: retained for at least seven years to comply with legal, tax, and union recordkeeping requirements
Usage Data: retained for up to 24 months for security and analytics, unless extended for legal or operational reasons
Transfer of Your Personal Data
Your data may be processed in locations outside your state or country, but will always be handled in accordance with New York State’s SHIELD Act requirements and U.S. federal law. Any international transfers will use recognized safeguards such as encryption and contractual clauses.
Your Rights
You have the right to:
Access and obtain a copy of your personal data
Request corrections or updates
Request deletion, subject to lawful retention requirements
Opt out of marketing communications
File a complaint with the New York Attorney General’s Office or relevant privacy regulator if you believe your rights are violated
Security of Your Personal Data
We use commercially reasonable safeguards, including encryption, restricted access, and secure storage for physical and digital audition materials. We continually assess and improve these measures in compliance with the SHIELD Act.
Children’s Privacy
Our services are not intended for individuals under 18, except in connection with lawful child performer casting. In such cases, submissions must be made with verified parental or guardian consent, and we comply with all New York child performer labor laws.
Links to Other Websites
Our services may link to external sites we do not control. We encourage you to review their privacy policies before providing personal information.
Changes to This Privacy Policy
We may update this policy to reflect changes in law, industry practices, or our operations. Significant changes will be communicated directly to registered users.
Contact Us
Murnane Casting
Email: info@murnanecasting.com
Phone: (941) 747 - 1700